Last updated: March, 2021
Terms and Conditions - United Kingdom
These Terms of Service are a legal agreement ("Agreement") between you ("user", "you") and Corpay One ApS ("Corpay One"). It is not possible to create an account on Corpay One without agreeing to these terms.As used in this Agreement, "Service" refers to Corpay One's automation service, as well as our website, any software, programs, documentation, components and any updates (including software, maintenance, service information, help content, bug fixes or maintenance releases) thereto provided to you by Corpay One, directly or indirectly.By using the information, tools, features, software and functionality including content, updates and new releases provided by Corpay One of the Corpay One Services, you agree to be bound by this Agreement, whether you are a "Visitor" (which means that you simply browse the Corpay One website), or a "Customer" (which means that you have registered for an account with us to use any one of our Services).
Agreement: The Agreement between you and Corpay One, including all products supplied by Corpay One. Corpay One: Corpay One, Sølvgade 38 E, 1st Floor, 1307 Copenhagen K. CVR: 37231525 Corpay One ApS s owned by Corpay One, Inc., registered in Delaware, USA.
The Customer: The company that is registered as a user of Corpay One.
3. Corpay One's Products and Services
Corpay One offers an automation tool for accounting and bookkeeping processes. It is an online system that integrates and synchronizes with the customer's ERP solution.Corpay One is a subscription and usage based service.
Corpay One stores data through AWS's services in a hosting center in Europe. Corpay One stores data for a minimum of 5 years, according to GDPR (General Data Protection Regulation).
4. Handling of Data
Corpay One is instructed to process personal data only for the purposes of performing the services in Corpay One. Corpay One does not process or use personal data provided by the Customer for any other purpose than provided in the instructions, including transfer of personal data to any third country or an international organisation, unless requested in written format by the Customer.All information entered in Corpay One is treated confidentially and will only be disclosed to third parties if ordered by authorities or court of law.
5. Prices and Payment
Corpay One's prices are stated on Corpay One. If prices are scheduled to change, the customer will be made aware of this before the change takes effect. Corpay One offers a 7 day free trial where the customer is able to try out the product free-of-charge. When the free trial ends, the Customer will be prompted to upgrade to a paid plan. Corpay One offers three different subscription plans. Prices are reflected on Corpay One.The subscription fee is paid monthly and all functionalities are included in the subscription.If Corpay One is used on behalf of a client (Advisor solution), the payment can be made either by the client or by the Advisor.
As a general rule, the parties are responsible according to the general rules of UK law.Corpay One has the right to change or add to the Terms & Conditions at any time, and to change, delete, discontinue or impose conditions on any feature or aspect of the software or service with notice that Corpay One, in sole discretion, deem to be reasonable given the circumstances, including notice on the website or any other websites maintained or owned by Corpay One and identified to you.The Customer is responsible for ensuring that all UK laws are complied with when data is delivered to Corpay One's platform. Corpay One is not responsible for the Customer's relationship with authorities and third parties/business partners; it is the Customer's responsibility to meet the requirements in these agreements.You will indemnify, defend and hold us, our processors and our partners harmless (and our partners' and our respective employees, directors, agents, affiliates and representatives) from and against any and all claims, costs, losses, damages, judgments, tax assessments, penalties, interest, and expenses (including, without limitation, reasonable attorney fees) arising out of any claim, action, audit, investigation, inquiry, or other proceeding instituted by a third-party person or entity that arises out of or relates to: (a) any actual or alleged breach of your representations, warranties, or obligations set forth in these Terms and Conditions, including, without limitation, any violation of our policies or the Operating Regulations; (b) your wrongful or improper use of Corpay One (c) your violation of any third-party right, including, without limitation, any right of privacy, publicity rights or intellectual property rights; (d) your violation of any law, rule or regulation of the United Kingdom or any other country.Corpay One can advise via chat, and this advice is limited to usage of Corpay One. Corpay One can not be held liable for the Customer's decision based on advice. Corpay One is not an accountant nor a bookkeeper.
7. Errors and Delay
Corpay One strives for the highest possible operational stability, but is not responsible for breakdowns or operational disruptions, including operational disruptions during the trial period caused by factors beyond Corpay One's control.In the event of a breakdown or disruption, Corpay One strives to restore normal operation as soon as possible.
8. Intellectual Property Rights
Corpay One is protected by copyright, trade secret and other intellectual property laws. Corpay One owns the title, copyright and other worldwide intellectual property rights to the Corpay One platform and all copies of the Corpay One platform. The Terms and Conditions do not grant you any rights to Corpay One's trademarks or service marks, nor may you remove, obscure or alter any of Corpay One's trademarks or service marks included in the Service.The user shall notify Corpay One of any current or potential infringements to Corpay One's intellectual property rights or unauthorized use of Corpay One, of which the user becomes aware. No intellectual property rights are transferred to the user.In relation to material uploaded by the user, the user grants Corpay One, and its suppliers, a global license, which enables Corpay One to properly operate and manage the platform. The user warrants that the material uploaded does not infringe on the rights of third parties and does not contain material that may appear offensive or in violation of relevant UK legislation or other regulations.
Corpay One, and its employees, is bound by confidentiality with regards to any confidential information about the Customer and the Customer’s employees, business secrets, business relations and other confidential matters known to Corpay One in connection with the service. This includes data shared or obtained outside of the Corpay One Platform, e.g. during onboarding or support.
The Customer can terminate the Agreement with Corpay One at any time.